Annual Registration and Licence Renewal

NLPB’s annual renewal period will begin on October 25, 2021, at which time all registrants will be notified by email that the Member Portal is open for renewals. The deadline to renew both registrations and pharmacy licences is November 30, 2021. All continuing education units (CEUs) must be entered and all fees paid by that date. Annual renewals must be completed through the NLPB Member Portal. If you have forgotten your username or password, click “Forgot your password? Click Here to restore it” and enter your email to retrieve it.

BEFORE YOU CAN RENEW

Once the annual renewal period begins, registrants must do the following before the Renew Now link will appear on their member homepage:

  • Enter 15 CEUs in the Member Portal for the Dec. 1, 2020-Nov. 30, 2021 Professional Development (PD) Log Year.
  • Pay all outstanding invoices.

 

RECORDING CEUs

All registrants are required to complete 15 CEUs between December 1, 2020 and November 30, 2021 to be eligible to renew their annual registration. A minimum of 7.5 CEUs must be accredited and the remaining may be either accredited or self-assigned.

How to Enter CEUs

  1. Log in to the Member Portal using your username and password.
  2. Under the My Professional Development section, click Record a New Learning Activity.
  3. On the first Learning Portfolio Record page, select the current Professional Development Log (PD) Year, “Dec 1, 2020 – Nov 30, 2021”, from the drop-down box.
  4. Indicate if the PD is accredited by selecting the appropriate response to Is this activity accredited?
  5. Click Next.
  6. Input the requested information regarding the learning activity and click Next.
  7. Review the information you have entered, and if all information is correct, click Save.
  8. Repeat this process until all learning activities have been recorded.

 

Notes:

  • Registrants who served as a preceptor may claim 0.5 credits per week up to a maximum of 6 credits per year as per the Standards of Practice – Professional Development for Pharmacists and Pharmacy Technicians. These credits are classified as non-accredited learning and must be documented in the registrant’s Online Learning Profile. The Documentation of Credits for Service as a Preceptor form can be retained as supporting documentation in case of an audit. A separate entry and form must be used if acting as a preceptor to more than one student, intern, or technician candidate in a given year.
  • In accordance with the Professional Development Requirements for Pharmacists and Pharmacy Technicians, if you received notice of successful completion of the PEBC examination in 2021, you may claim one of the following:
    • 10 CEUs for successful completion of Part I only.
    • 5 CEUs for successful completion of Part II only.
    • 15 CEUS for successful completion of both Part I and Part II (please note that notification of successful completion of Part I and Part II must have both been received in 2021 to claim the full 15 CEUs).

 

REQUIRED DOCUMENTS

  • Pharmacists who are authorized to administer injections must upload proof of current CPR/First Aid certifications.
  • All registrants must ensure they have an electronic copy of their professional liability insurance certificate available to upload.

 

Proof of Insurance

Your professional liability insurance certificate must include the following information:

  • Insurance provider’s name
  • Policy number
  • Amount and type of coverage
  • Expiry Date

You can obtain a copy of your certificate from your insurance provider. Please note, a receipt of payment to your insurer is not sufficient.

 

RENEWING REGISTRATION ONLINE

Please note:

  • Once the renewal is started, it cannot be saved and resumed at a later time. The system will automatically log you out after two hours.
  • If your category of registration has changed (i.e. changing from relief pharmacist to staff pharmacist), please contact Registration and Licensing to have it updated in your profile.

 

  1. Click the Renew Now link on your member homepage to begin the online renewal process.
  2. Carefully review the information on your file, ensuring it is complete and accurate and making changes as necessary. All items marked with an asterisk (*) are required fields.
  3. Continue navigating through the renewal form, clicking Next at the bottom of the page to advance forward.
  4. Read and click to check that you agree to the declarations. Please note, by typing your name into the renewal, you are agreeing these declarations are true. Making false declarations or providing false or incomplete information on the renewal may be cause for revocation of registration and/or an allegation of conduct deserving of sanction.
  5. Click Save to complete the application.
  6. Choose Pay Now to pay by credit card (Visa or MasterCard) or Invoice Me to pay by cheque or money order, or if your employer will be submitting payment. A copy of your invoice must be included with payments made by cheque or money order.

 

Please note: Registration is not complete until all fees are paid.

 

Registration Renewal Fees

Please refer to the 2022 Schedule of Fees for a list of applicable fees.Additional fees may apply:

  • Any payment received after November 30 will be subject to an automatically applied 50% late fee.
  • A processing fee will be charged for a declined credit card or an NSF cheque.

 

A copy of your invoice will be emailed to you as proof of payment. You can also view or print invoices from your profile at any time by clicking Renewal/Other Invoices under the My Profile section of the Member Portal homepage and selecting the print icon for the appropriate invoice.

Your 2021 registration certificate will be emailed to your primary email address in December.

It is your responsibility to ensure your registration is complete, including payment of fees, prior to working in 2022. All pharmacists, pharmacy technicians, pharmacy students, and pharmacy interns are required to register with the Newfoundland and Labrador Pharmacy Board (NLPB). Practicing pharmacy without being registered with NLPB is in contravention of the Pharmacy Act, 2012 and may result in disciplinary action.

 

RENEWING PHARMACY LICENCE ONLINE

Please note:

  • Pharmacists-in-charge (PICs) must renew their own pharmacist registration before they are able to renew the pharmacy licence.
  • PICs have two usernames, one for their personal profile and one for the pharmacy profile. If you are having trouble logging in; try clicking “I’m not <NAME>” to enter a new username.

 

  1. Once logged in to the pharmacy profile, click Renew Your Pharmacy Licence to begin the online renewal process.
  2. Answer all questions in the renewal form carefully.
  3. Click Next to advance to the next screen.
  4. Review your pharmacy’s information, ensuring it is complete and accurate, making changes as necessary.
    • Fill in any missing information.
    • Ensure the names of dispensary staff, pharmacy hours, and ownership information are up-to-date (ensure you include non-registered staff members, including pharmacy assistants and clerks, but not temporary staff such as students or interns).
    • Continue navigating through the renewal form, clicking Next at the bottom of the page to advance forward.
  5. Read and click to check that you agree to the declarations. Please note, by typing your name into the renewal, you are agreeing these declarations are true. Making false declarations or providing false or incomplete information on the renewal may be cause for revocation of registration and/or an allegation of conduct deserving of sanction.
  6. Click Save to complete the application.
  7. Choose Pay Now to pay by credit card (Visa or MasterCard) or Invoice Me to pay by cheque or cash, or if your employer will be submitting payment. A copy of your invoice must be included with payments made by cheque or money order.

Please note: Pharmacy licence renewal is not complete until payment has been received by NLPB. 

The pharmacy licence will be emailed to the PIC before the end of December. It must be displayed in a conspicuous place in the pharmacy, in full public view.

The PIC is responsible for ensuring the licence has been renewed for 2022 and all regulated staff are registered to practice in 2022 before the end of the year.

 

DO I NEED TO RENEW? A QUICK GUIDE TO GOING ON LEAVE OR RETIRING

If you are not planning to practice pharmacy in 2022, you can choose to let your registration lapse and are not required to maintain professional liability insurance or PANL membership (if applicable). Please notify the board in writing indicating that you will not be registering for 2022, including the reason. If you are going on leave for part of 2022, please contact NLPB to reactivate your profile and renew your registration, 2-3 weeks prior to your return. The annual fee is prorated 50% for registration on or after July 1.

Pharmacy Students and Interns Administering Inhalations and Injections

Due to recent inquiries, NLPB would like to provide clarification regarding the administration of injections. As per NLPB policy, Pharmacy students and interns may administer drug therapy by inhalation or injection only if the following conditions are met:

  • The student or intern must be under the direct supervision of a pharmacist who has received authorization from the NLPB to administer drug therapy by inhalation or injection.
  • The student or intern must be registered with the NLPB (including maintaining appropriate professional liability insurance).
  • The student or intern must have successfully completed an education and training program on the administration of injections that has received CCCEP competency-based (stage 2) accreditation OR all education and training on the administration of injections are part of the pharmacy program core curriculum.
  • The student or intern must have current certification in CPR Level C or HCP and Emergency or Standard First Aid from a recognized provider (e.g. St. John Ambulance, the Canadian Red Cross).

Pharmacy students and interns cannot receive authorization to administer inhalants or injections and as such are not required to submit the Application for Authorization to Administer Drug Therapy by Inhalation or Injection. Students and interns are not required to submit proof to NLPB that all conditions above have been met. The supervising pharmacist is responsible and accountable for all components of the preparation and administration of the inhalants and injections, as well as ensuring the student or intern has met all NLPB requirements to administer inhalants and injections. When providing direct supervision, the pharmacist must be present when the activity is being performed and able to observe and promptly intervene to stop or change the actions of the individual being supervised.

Additional Resources:

Administration of Drug Therapy by Inhalation or Injection Regulations

NLPB Standards of Practice – Administration of Drug Therapy by Inhalation or Injection

NLPB Policy – Pharmacy Students/Interns Administering Inhalations or Injections

Securing Your Pharmacy

NLPB is reminding registrants to ensure all reasonable steps are taken to protect against the loss or theft of controlled substances under their control. Under the Standards of Pharmacy Operation-Community Pharmacy, both the pharmacy as a whole and the dispensary area must be equipped with a security system that provides suitable protection against theft, diversion, and tampering with drugs and other healthcare products. A combination of alarms, cameras, and motion detectors must be utilized to meet this requirement.

When having security systems installed, registrants should ensure that key areas of the pharmacy and dispensary are protected, such as installing motion detectors near the on-site narcotics storage.

Security systems should be maintained and checked regularly to ensure all components are working properly.

 

Project ECHO NL: Opioid Use Disorder – Upcoming Sessions

Project ECHO NL: Opioid Use Disorder, is a virtual community advancing care and treatment for opioid use disorder in Newfoundland and Labrador. The goal is to help primary care providers and their teams build capacity in the treatment and management of opioid use disorder.

This project offers free, virtual learning sessions using an interactive, web-based platform to link healthcare providers with an interdisciplinary team of mentors with expertise in managing substance use care.

ECHO sessions are designed around case-based learning and mentorship and support healthcare providers in gaining the knowledge and skills required to provide needed services in their regions.

The primary audience for Project ECHO NL: Opioid Use Disorder is prescribers (family physicians and nurse practitioners) and pharmacists. The secondary audience is other healthcare professionals providing care for individuals with opioid use disorder, including registered nurses, licensed practical nurses, social workers, and addictions counsellors.

Upcoming Sessions

Cycle 1 will include 11 sessions held every three weeks between October 2021 and May 2022.

Session 1: Optimizing Patient Retention in Opioid Dependence Treatment
October 12, 2021 – 8:30–9:30AM (NDT)
More details…

Registration is free but required. Registration is completed on a per-session basis.
To register for Session 1, please contact Chelsea Hynes at chelsea.hynes@easternhealth.ca

ECHO sessions are one hour, held every three weeks on a rotating schedule of Tuesdays from 8:30 a.m. to 9:30 a.m. and 12:00 p.m. to 1:00 p.m. NDT.

Session 2 November 2, 2021 12:00 p.m.– 1:00 p.m. NDT
Session 3 November 23, 2021 8:30 a.m.– 9:30 a.m. NDT
Session 4 December 14, 2021 12:00 p.m.– 1:00 p.m. NDT
Session 5 January 11, 2022 8:30 a.m.– 9:30 a.m. NDT
Session 6 February 1, 2022 12:00 p.m.– 1:00 p.m. NDT
Session 7 February 22, 2022 8:30 a.m.– 9:30 a.m. NDT
Session 8 March 15, 2022 12:00 p.m.– 1:00 p.m. NDT
Session 9 April 5, 2022 8:30 a.m.– 9:30 a.m. NDT
Session 10 April 26, 2022 12:00 p.m.– 1:00 p.m. NDT
Session 11 May 17, 2022 8:30 am – 9:30 am NDT

 

More information about Project ECHO NL: Opioid Use Disorder, including frequently asked questions, can be found online here.

 

2021 Annual Provincial Opioid Dependence Treatment Conference

The Provincial Opioid Dependence Treatment Centre of Excellence is excited to launch general registration for the Third Annual Provincial Opioid Dependence Treatment Conference on Oct. 28–29, 2021.

Registration is FREE. Register at https://signalhillcampus.com/ODTConference

Pre-Conference Session (Virtual Only) | Thursday, October 28, 6:30–8:30PM (NDT)

Target Audience: Health care providers with intermediate to advanced ODT practices

  • Stimulant Use Disorder in the Context of Opioid Use Disorder (Dr. Monty Ghosh, University of Alberta Hospital, Edmonton)
  • Concurrent Post-Traumatic Stress Disorder and Opioid Use Disorder (Dr. Tea Rosic, Clinician Investigator Program, McMaster University)

 

Main Conference (Hybrid) | Friday, October 29, 8:30AM–4:30PM (NDT)

Target Audience: Anyone with work and/or lived experience relating to opioid use. Clinical content will be emphasized where appropriate.

  • Caring for Youth and Families Affected by Opioid Use (Dr. Sarah Bagley, Boston University School of Medicine and Boston Medical Centre)
  • Concurrent Anxiety Disorder and Opioid Use Disorder (Dr. Kristopher Luscombe, Regional Chief (Psychiatry), Central Health)
  • Opioid Use Trends and Treatment Innovations: A Canadian Perspective (Dr. Paxton Bach, University of British Columbia and St. Paul’s Hospital)
  • Women and Opioids: Applying a Sex, Gender, and Equity Lens (Dr. Nancy Poole, Centre of Excellence for Women’s Health, Vancouver)
  • Voice of Lived Experience
  • Panel Discussion: ODT during COVID-19: Lessons Learned and Future Directions
  • Prescribing Hope: Opioid Agonist Therapy Initiative in the Emergency Department (Dr. Hasan Sheikh, University Health Network, Toronto)
  • Quick-fire Updates (Spoke Implementation, Sublocade: 1 Year Later, and Remote Patient Monitoring: Utility in Opioid Dependence Treatment)

 

Please note: In keeping with public health guidelines, there are limited in-person spots for the main conference on Oct. 29. However, there are unlimited virtual spots.

  • If we have reached capacity for in-person participation, and you would like to be added to a waitlist for an in-person spot, please email Chelsea.Hynes@easternhealth.ca.
  • As there are limited in-person spots, we kindly request your cooperation if your plans change. To cancel your registration at any time, please email conferencesevents@mun.ca
  • The main conference will be hosted at the Emera Innovation Exchange (100 Signal Hill Road), following all public health guidance in effect on Oct. 29.

 

Regular reminders

  • Registrant Contact Information – Registrants are responsible for ensuring that the contact information on their registrant profile, including email address and practice site, is accurate at all times. The NLPB primarily uses email communication to send newsletters, renewal reminders, practice site assessment information, professional development audit information, calls for interest for committees, and other alerts. If the email address on file is incorrect, important information may be missed and/or disclosed to the wrong person. If your contact information changes, please log into the NLPB Online Registrant Portal to update your file with your new contact information as soon as you can.
  • Forgot Your Password? – You can retrieve your NLPB Online Registrant Portal password at any time. Under the Login box, click the message that says, “Forgot your password? Click here to restore it.” On the next screen, enter your NLPB username, if you know it, or your email address. Click “Retrieve.” In a few minutes, you will receive an email with your username and password. Once you are logged into your profile, you can change your password.
  • Receipts & Invoices – NLPB’s Online Registrant Portal maintains all receipts created by the system. If for any reason, you need a receipt or to view an invoice, you can do so from your registrant profile. Once logged in, click on “Renewal Other/Invoices” and then select either “view invoice” or “print invoice” next to the one you are interested in.

 

This e-newsletter contains information on a wide variety of topics intended to enhance the practice of pharmacy in the province of Newfoundland and Labrador. As it is published and circulated to all registrants on a monthly basis, it is the expectation of NLPB that all registrants are aware of the matters contained therein.



©2021 Newfoundland & Labrador Pharmacy Board